I JOINED RUGBY TO TACKLE PEOPLE. NOW I'M A UNION ADMIN?

RX - Clubs

NEW CLUB SETUP

Under the Entities option in the left menu bar, you will find information about your clubs. The setup of a club is completed by the USAR office by requesting a new entry via the form. A new club must be approved by the union. Only a union representative can request the creation of a new club. The union rep will submit the following form to ensure all information is gathered correctly upfront: https://forms.gle/yfk1nxXjj2d9MNhKA

Information they will need includes:

The club name - Include the location and nickname if you have it. DO NOT include "Rugby" or "RFC" as that is understood. For example, DO use "Augusta Furies"; DO NOT use "Augusta Furies Women's RFC".
The club contact person, including name and email (Must be RX email, NOT the club email). This can be updated later as needed.
Your union and position authorizing the club creation.

Within 2 business days, USA Rugby will create the club, and will add the club contact as the Main Contact in RX. Once completed, a response will be sent to the club contact and the union rep. Metrics will be tracked to ensure we are meeting SLA compliance.

EDITING CLUB INFO

Details relating to the payment structure including the various registration options at the union level can be found within this doc: New Club Process

Once the club has been created, there are additional steps that need to be completed. Most of these steps should be completed by the club admin, but periodically you will need to QC the data. In the left menu of your admin portal, scroll down to expand ENTITIES, and select Clubs. A listing of all the clubs in your union will appear.

Prior to the start of the season, check the ClubFee Status column to ensure all of your clubs have registered and paid.

Select a specific club by clicking the line in the list of clubs. This will take you to the clubs administration page where you can make edits. However, it is recommended that you make the club admin accountable to complete any editing. Across the top, you will see the following menu items:

Details - Information about the club
- Upload a logo. This should be a PNG file with a transparent background.
- Club name will be auto-populated
- Club Abbreviation is not a field that is currently being used. This can be a 4-5 character abbreviation.
- Club Address should be added if there is one.
- Home Venue can be found in the search field if you have created it already. See Venues for more information.
- About Us is not a field currently being used.
Contacts - Add the name and email of the club contact. multiple people can be added.
Website - information and links to the clubs website and social media.
Compliance - This is where you can check that a club is compliant with a fully certified coach, 8+ registered players, and a completed club registration.
Teams - Any teams created (see Teams for more information) will be listed here. Clubs may have more than 1 team such as men's and women's.
Admins - All of the club's Club and Team admins will be listed here. An individual may be both a Club and Team admin. Details on how to add a Club or Team Admin can be found on the Administration page.

The video below will guide you thought the steps to edit a club. You can expand the video to full screen for a better view.

ADDITIONAL RESOURCES

RX Frequently Asked Questions – provided by USA Rugby

The CGRU has create a Facebook help group for RX admins:

https://www.facebook.com/groups/817826559415763