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I JOINED RUGBY TO TACKLE PEOPLE.  NOW I'M A UNION ADMIN?

RX - Teams

TEAMS OVERVIEW

The Team entity must be created at the start of every new season.  On the Senior Club level, the season is archived annually after the conclusion of the club 7's national championships, typically in August.  Only then can new team be created, followed by the competitions as well as club and individual registration for the new season.  Because the previous season's teams are archived, so too are the team admin assignments, meaning that all new teams will need new Team Admin assignments.  (*Club Admins will carry over from one season to the next)

 

When an individual registers for the upcoming season, he/she will become part of the club.  To become eligible to compete, a player must be moved to a team (sometimes referred to as the "Squad").  Only once that has been completed can a player be added to a match roster by the Team Admin.  If registration has been completed by a player, but a Team Admin cannot find the name, it is typically because the player has not been moved to that team/squad.  The same is true for coaches who must be moved to a specific team. 

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No matches should be played until the teams have been created, and the match has been created by the host union.  All friendlies must be added to a separate friendlies competition - Failure to do this has impacts on disciplinary procedures as well as insurance coverage.

NAMING CONVENTION

When creating new teams, it is critical that a specific naming convention be followed by all senior club unions in a timely manner.  This standard has been developed to assist in creating cross-union friendly matches as well as uniformity during playoffs from a media perspective.

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In the left menu of your admin portal, scroll down to expand ENTITIES, and select Teams.  A listing of all the teams in your union will appear.  Once a team has been added to a competition, it will appear in the Comps column.  a team may appear in multiple competitions such as the matrix, various union friendlies, and playoffs.

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To create a new team, select the Create New link at the top of the page.

  • Club Name - You can scroll through the dropdown or start typing the first few letters of the club.​

  • Team Name - Using the club name and nickname only.

    • DO NOT use "Rugby" or "RFC"​

    • DO NOT use descriptives such as "1st XV"

    • DO NOT use "men" or "women"

      • For example, professional basketball has the Atlanta Hawks in the NBA and the Dream in the WNBA.  There is no use of the words "basketball", "men" or "women".  ​

  • Age/Grade Abbr - In this field, we distinguish the competitive gender and division level.

    • Add M or W for men's or women's competition ​

    • Add D# for the division level

      • For example, the Columbia Rhinos play men's Division 3.  Their Age/Grade should be "MD3"​.  This will be concatenated with the previous field resulting in "Columbia Rhinos MD2" across the RX platform.

    • If a team is not playing competitively, such as IGR or Masters, enter "Social"

    • Many women's teams expressed the desire to show inclusivity.  A "+" can be included to form "W+D2".  

  • Extra (Optional) - Leave blank  

  • Abbreviation - Leave blank; not currently being utilized 

  • Age Level - Use the dropdown to select Senior Club (18-99).  ​

  • Season - Select the year in which the championship will occur.  For the fall of 2024, the championship will be in 2025, so select 2025.

  • Contact Name, Contact Mobile, Reports Email Address - Leave blank; not currently being utilized 

TEAM ADMINISTRATION

As the GUA, you have access to easily see and resolve player squad issues.  Once a team as been created and saved, return to your list of teams and then select the specific team.  You will see the Team Details tab again, but will now also see the Squad Management tab.  You will see the players who are part of the club on the left, and then those who have been added to the team/squad on the right.  You can move a player from one side to the other as needed.

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Similarly, the Non-Players sub-tab will show coaches, administrators and other registration positions.  Only the coach needs to be moved to the squad.  Others can stay under the Club Members side on the left.

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The video below will guide you thought the steps to create and edit a team.  You can expand the video to full screen for a better view. 

ADDITIONAL RESOURCES

RX Frequently Asked Questions – provided by USA Rugby

The CGRU has create a Facebook help group for RX admins:

https://www.facebook.com/groups/817826559415763

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